Clients are required to carefully read these terms and conditions prior to booking
1: As required by department of employment regulations a Alan Sharman Agency's booking form containing the terms of the booking must be signed and returned by the client PRIOR TO BOOKING.
2: PAYMENT
On all invoices payment is required within 30 days of date of invoice. In all cases the person booking the model is the client who will be invoiced and solely responsible for payment, unless otherwise agreed in writing at the time of booking. Alan Sharman Agency Ltd reserves the right to invoice the 'ultimate client' [i.e. designer / manufacturer / owner of the product in question], for example this may be done if the client is booking on behalf of the ultimate client in which case the client and the ultimate client are jointly and severally liable to pay the invoice. All fees for usage are for the right to use the model's image and, once agreed, are payable whether or not the right is exercised. Unless Alan Sharman Agency Ltd specifically agrees otherwise, in writing, no usage for the model's image is permitted until payment is made in full. Alan Sharman Agency Ltd reserves the right to alter payment terms if it deems appropriate prior to booking.
2.2: An order number must be given at the time of the booking.
2.3: Promotion assignments: All invoices to be met within 7 days from the finish of work carried out.
3: THE WORKING DAY & FEES
All fees are for the U.K. only for a 12 month period from the date of the booking. A working day is 8 hours including 1 hour lunch, standard rate is charged until 6.00pm. Models may be booked hourly (min 2), half day (4 hours) or day (8 hours). Parts of hours shall be charged at half the hourly rate. Clients are responsible for models meals on full day bookings.
3.1: OVERTIME
Before 9.00am and after 6.00pm.
a) The rate between 7.00am & 9.00am or after 6.00pm is time and a half. b) Saturdays - The rate is time and a half. c) Sundays - The rate is double time.
3.2: OTHER SERVICES
Additional fees are also payable for other services supplied by the model, for example, personal appearances for PR purposes, trade show presentations, catwalk rehearsals etc. Fees for such services will be negotiated on an individual basis.
3.3: FITTING FEES
The first hour of fittings will be charged at the normal photographic rate. Every hour thereafter will be at £50 per hour. Fees for catwalk fittings will be negotiated on an individual basis.
3.4: TRAVEL TIME
Please refer to current rate sheet for set hourly fee.
4: PERMITTED USAGE
Unless otherwise agreed in writing the permitted use for photographs is Editorial, Experimental, Brochure, Direct Mail and Press advertising only. Fees apply to U.K. only for a period of 12 months from the date of booking. Foreign usage fees are subject to separate negotiation
4.1 : ADDITIONAL IMAGE USAGE RIGHTS
It is the clients responsibility to negotiate additional rates for any other usage rights required including Web Site, E-marketing, Posters (in any format), Billboards, Packaging, P.O.S (display material - internal & external), Swing Tickets, C.D. / DVD / Video sleeves etc.
4.2: No models photographs may be used for any of the above unless all fees have been agreed and paid to the agency.
4.3: Usage Fees apply to U.K. for a period of 12 months from the date of booking. Foreign usage fees are subject to separate negotiation
4.4: EXCLUSION FEES
A special fee will be negotiated when the use of the model's image or the service to be supplied by a model in relation to a product is required on a basis which precludes supplying services or allowing the use of the model's image for competing products. A model can supply services to and allow use of the model's image by any competitor unless an exclusion fee is negotiated. It is the client's responsibility to check whether conflicting work has been done.
5. FASHION SHOWS
Catwalk bookings give the right to make use of a model's services on the catwalk for the specified show and the right to allow photographers to be present to take photographs and videos of the show on the basis that all such material (or reproductions etc. As set out in 4 above) is for reporting purposes only. The client is responsible for ensuring that all photographers present are aware of this condition and abide by it. If any other usage is required that must be negotiated at the time of the booking.
6: TESTS AND EXPERIMENTAL PHOTOGRAPHY
A photographer is not permitted to use test and experimental photographs for commercial purposes unless specific written arrangements have been made with the agency.
7: TV BOOKINGS / COMMERICALS
Equity rates apply - see our ‘Real’ terms & conditions for further information.
8: WEATHER PERMITTING BOOKING
First cancellation at half fee (unless model arrives at a booking through the client’s failure to cancel in time). Second cancellation is at full fee.
9: PROVISIONAL BOOKING
Provisional bookings will be automatically cancelled if they are not confirmed within 24 hours of the proposed booking, or if a definite booking is offered and the provisional cannot be confirmed.
10: CANCELLATION FEE
Bookings cancelled within 24 hours of the start of the booking will be charged at full fee; if the same model is re-booked within 24 hours then half the fee will be charged. If a booking is cancelled within 48 hours of the start time half fee will be charged.
A cancellation period equal in length to the booking must be given for assignments over 1 day - otherwise the full fee will be charged.
11: COMPLAINT PROCEDURE
If a photographic model is unsuitable Alan Sharman Agency Ltd must be notified immediately or the full fee will be charged. If any person in a promotional capacity is unsuitable Alan Sharman Agency Ltd must be notified within the first 2 hours or the full fee will be charged. In both cases we shall be pleased to find replacements. Complaints cannot be considered unless the above has been complied with.
11.1: Complaints can not be considered in retrospect
12: Alan Sharman Agency Ltd shall not be liable in respect of any loss or liability arising directly or indirectly through any cause or act as a result of negligence or late arrival by any of the models. We as the Agency act for and on behalf of our models and whilst making every endeavour to provide a professional and efficient service we cannot ultimately be held responsible for a models conduct on an assignment.
13: INSURANCE
Neither models nor Alan Sharman Agency Ltd hold Insurance cover for models at assignments and clients should make arrangements with their Insurers. It is the client's responsibility to carry out a proper risk assessment of the location, equipment and work conditions; any risk to Health & Safety known to the client must be discussed with Alan Sharman Agency Ltd at the time of the booking. The client is responsible for the model's safety when the model is providing services in connection with the booking. The client is obliged to make sure that all other people engaged in connection with the booking and associated travelling are properly qualified and insured.
14: MODELS RIGHT TO PRIVACY
Personal details and statistics for Alan Sharman Agency Ltd are displayed on this site for information purposes only. By using this site you agree to adhere to each Model's right to privacy - users are NOT entitles to use any information supplied in any way other than directly associated with the hire, and consideration of hire, of the model.
15: The client shall not at any time employ persons introduced to them by Alan Sharman Agency Ltd without our knowledge and consent.
16: SITE FUNCTION
alansharmanagency.com is provided on an 'as is' basis Alan Sharman Agency Ltd makes no guarantees that the site (alansharmanagency.com) will be fully functional or available at all times. No liability will be accepted for errors and omissions in alansharmanagency.com content or that the content is up to date.
17: COPYRIGHT RESTRICTIONS
Alan Sharman Agency Ltd reserves exclusive copyright on all contents on alansharmanagency.com with the exception of photographic images which remain the exclusive copyright of the photographer. All images on alansharmanagency.com are included on the understanding and assurances that copyright clearance has been obtained by the models and artistes included. Under no circumstances are users of alansharmanagency.com entitled to download and/or store any images, text, code or associated files without prior consent of Alan Sharman Agency Ltd
18: LINKING
Permission is granted for users to create links to alansharmanagency.com but these must NOT be disguised, re-branded, masked or otherwise altered.
19: CLIENTS PRIVACY
alansharmanagency.com does not collect any personal or private information about you with the following exceptions which apply to registered users only:
19.1 : Personal Details - When registering with alansharmanagency.com you may choose to supply us with your name, company or email address. The ONLY personal details you are obliged to supply is a valid email address. Details are stored in our database and are only accessible by Alan Sharman Agency Ltd and alansharmanagency.com developers. These details will not be sold, traded or otherwise supplied to any person/s outside of Alan Sharman Agency Ltd. The user has complete access to their personal detail. alansharmanagency.com contains facilities to change your Login and Personal Details
19.2 : Cookies - Sessions variables, which include a registered user's unique ID and username, are stored on the user's computer in the form of a session cookie. This cookie contains no personal details about you and is purely used to check that the user is entitled to access restricted content. This cookie is issued every time you sign in as a registered user.
19.3: Username & Password - Registered User's Username and Passwords are held on a secure database that can only be accessed by Alan Sharman Agency Ltd and alansharmanagency.com developers. This information is kept private and secure and is only used for verifying a user’s right to access restricted content.
19.4: Email Address - Upon registering your email address is stored on our database and can only be accessed by Alan Sharman Agency Ltd and alansharmanagency.com developers. Your email address is used to email you with your login details should a reminder be required and is used to help determine login details should you forget your username or password. Your email address may also be used to send you news and promotional emails from Alan Sharman Agency Ltd.
Alan Sharman Agency Ltd reserves the right to negotiate within the structure of the above term
